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Catlin Gabel School

TITLE: Events & Stewardship Director
ORGANIZATION: Catlin Gabel School
LOCATION: Portland, Oregon
STATUS: Full-time (1.0 FTE), Exempt


Catlin Gabel has an exceptional opportunity available for a talented and seasoned events professional to join the Advancement team during an exciting time at the school. We are looking for a high caliber individual with a demonstrated track record of leading and coordinating high performance fundraising events, including auctions, capital campaign events, and donor stewardship strategies. The preferred candidate will not only be able to organize event logistics, but will be talented in empowering volunteers, delegating responsibilities, and initiating new tactics to support and enhance fundraising objectives.


The School seeks to employ the best qualified individuals from available applicants and to provide them with opportunity for advancement in a manner that does not discriminate because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, genetic information, or any other status protected under local, state, or federal equal employment opportunity laws or regulations.


The school’s annual giving program known as the “Catlin Gabel Fund,” is a highly coordinated effort with a track record of success, bringing in well over $1.8 million annually from parents, grandparents, alumni and friends. The auction and other special events hosted throughout the year generate significant revenue toward CG Fund goals. The auction alone is responsible for raising 35% of the annual fund goal each year, and the Special Appeal component generates over $250,000.

After a three-year strategic planning process and the development of an enrollment and master plan, Catlin Gabel is about to launch a five-year comprehensive capital campaign. This exciting endeavor will generate significant support for strategic initiatives and capital projects. Hosting successful leadership, volunteer, cultivation, and stewardship events will be critical to the overall success of the campaign.


The Events and Stewardship Director is responsible for leading and coordinating fundraising and donor stewardship events throughout the year. With support staff, the Director leads and supports key volunteer groups including their recruitment, productivity and stewardship. The Events and Stewardship Director is a key member of the Advancement team and is integral to the team meeting its fundraising goals.


In addition to experience with leading successful fundraising and stewardship events, this position requires diplomacy and good judgment in working with wide range of personalities and in dealing with highly confidential and sensitive information.  The Director must be able to move the entire process toward its goals at a high-level, while simultaneously devoting significant attention to details and have the ability to coordinate more than one event at the same time. The ideal candidate will possess cultural competency and be comfortable facilitating conversations with volunteers, donors, and staff on issues that may arise.


This is a year-round position with a generous benefits package and competitive salary commensurate with experience.



• Lead and manage the annual auction to ensure goals are met, in collaboration with volunteer co-chairs
• Plan and coordinate multiple capital campaign events to engage high capacity donors and prospects
• Provide logistics support for Alumni & Homecoming Weekend in collaboration with Alumni Director
• Organize several smaller fundraising and stewardship events throughout the year
• Hire and manage event support staff
• Manage and deliver on the donor stewardship plan objectives, developed in collaboration with leadership
• Recruit, manage and steward the auction volunteer team. Ensure that volunteers are clear on their duties, and that they feel well-supported and deeply appreciated
• Facilitate and manage the auction procurement process with a team of dedicated volunteers
• Oversee production of Auction’s “Special Appeal” including theme/messaging and delivery vehicle (video, student performers, speaker, etc.)
• In collaboration with staff, ensure auction sponsorship and ad sales goals are met in a timely manner
• Market events and produce collateral in collaboration with the Advancement team
• Manage the auction database, Greater Giving, and provide direction to staff and volunteer(s) on data entry and best practices. Track committee solicitors, donors, items and attendees
• Work closely with development services team to ensure accurate and efficient recording of pledges
• Manage the auction budget, track and verify all expenses; reconcile with the Business Office
• Manage guest registration, assigned table seating and bidder numbers; track sales and tickets
• Participate in all related meetings and events, which may occur in the evenings and/or on weekends
• Support student leaders as they solicit support for the school and help manage internal/external messaging
• Make occasional event announcements/presentations at staff and/or parent meetings
• Create new ways to acknowledge donors that capture timely, simple and meaningful key moments
• Be a consistent voice on the team that reminds us to celebrate our donors and volunteers, recognizing their loyalty and investment
• Other duties, as assigned


Supervise and delegate assignments to support staff and volunteers with a wide range of experience/knowledge. Volunteers include parents, students, grandparents and alumni, many of whom are also generous donors to the school.


• Three years’ experience in managing fundraising events, with an emphasis on auctions
• Degree from an accredited college or university
• Must possess outstanding organizational, time management, and delegation skills
• High degree of professionalism and interpersonal communication skills
• Adept in managing passionate and dedicated volunteers and teams
• Customer-service oriented, with a focus on guest experience
• Tech savvy and quick learner. Able to utilize web-based event planning and project management tools (preferably Greater Giving, Raiser’s Edge, Bidding for Good, and Asana), in addition to Microsoft Office Suite (Power Point, Excel, Word)
• Must be able to work well under pressure, work independently and multi-task in a fast-paced environment
• Able to work flexible hours, including occasional evenings and weekends, as required. Some events are outdoors


This position requires frequent computer use, occasional lifting of up to 50 pounds, and periods of high physical activity during events on weekends and evenings.

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☆ Dont forget to tell your interviewer that you heard about this opportunity from the Urban League of Portland ☆