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Northwest Regional Education Service District



Department: EI/ECSE
Location: Tualatin Early Childhood Center
Salary: Support Services Salary Schedule – Range D, $17.12 – $17.91
Bargaining Unit: OSEA
Start Date: ASAP
Job Post Closing Date: September 10, 2019

NW REGIONAL ESD’S MISSION STATEMENT: In partnership with the communities we serve, Northwest Regional ESD improves student learning by providing equitable access to high quality services and support.

General Description:
The primary purpose of this position is to provide a variety of clerical and secretarial support involving word processing, data entry and retrieval, filing, and recordkeeping for an assigned Administrator or program. May serve as the key contact for a department or program. This position requires intermediate level clerical skills to perform a range of tasks. It also requires detailed knowledge of the specific assignment and department/NWRESD procedures related to the duties assigned. Employees are expected to exercise judgment and independent decision-making within those procedures. Generally, these assignments may require regular use of three or more software solutions generally used by NWRESD with facility and accuracy.


A. A minimum of 18 years of age
B. A minimum of a high school diploma or the equivalent
C. Background and Criminal History Verification clearance
D. Demonstrates high level of communication/interpersonal skills
E. Ability to work independently on complex tasks
F. Ability to operate a variety of office equipment including computer, copier, FAX, and other related
equipment or machines
G. Possess organizational skills for effectively prioritizing and managing multiple tasks,
demonstrating initiative and problem solving skills
H. Possess experience with Microsoft Office Suite – including Word, Excel, PowerPoint, Outlook and Publisher
I. Possess experience with data entry
J. Ability to understand and follow verbal and written communication
K. Strong working knowledge of spelling, punctuation, capitalization, word usage and sentence
structure of the English language
L. Demonstrated ability to compose a finished product from rough copy or verbal instructions
M. Record of ability to work under pressure and tight timelines
N. Ability to maintain the integrity of confidential information and able to respond sensitively to
questions about student, family and staff matters
O. Possess a valid Oregon driver’s license
P. Such alternatives to the above

Essential Functions: Include the following. Performs some or all of the following tasks.
Other Duties may be assigned.

A. Provide a variety of clerical tasks and secretarial duties for the assigned Administrator to include:
maintaining calendar, scheduling meetings, assistance with documentation, correspondence,
phone calls, paper and electronic filing, collection of data, meeting minutes and preparation for
B. Independently prepare, maintain, and disseminate records/files; establish and update manual and
computerized recordkeeping systems; retain and retrieve files, data, and related information
requiring knowledge of department procedures
C. Compose, reviews, edit, and proofread documents and reports in Word using correct business
English, including composition, spelling, grammar, punctuation, and letter format
D. Initiate completion of regularly recurring reports, correspondence, and duties related to the
program’s fiscal year
E. Process requisition, reimbursements, purchase orders, invoices, and reports including appropriate
documentation and assuring appropriate approval and account coding using the fiscal software
system and intermediate to advanced functions in Excel
F.  Receive, receipt, and record fees; perform various posting and balancing of assigned portions or
records and accounts
G. Process and distribute documents such as mail, staff time sheets, building facility use, work
orders, student rosters, schedules, newsletters for the purpose of disseminating information to
appropriate parties for action
H. Data entry and retrieval (including uploads to Word and Excel) from a variety of software systems
utilized by NWRESD
I.   Order and distribute supplies; replenish office supplies
J.  Update website for program/departmentEqual Opportunity Employer

NWRESD recognizes the diversity and worth of all individuals and groups. It is the policy of NWRESD that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities, or employment.
Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Chief Human Resources Officer at 503-614-1482 for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900.

☆ Dont forget to tell your interviewer that you heard about this opportunity from the Urban League of Portland ☆