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Oregon Higher Education Coordinating Commission
  • Full Time
  • Salem
  • $5551.00 - $7791.00

Internal Auditor 3

Full-time Permanent

Office of Executive Director

PSB Building, Salem OR

REQ – 19169

 

This is a management service, full-time, permanent position.

This position has the potential to be based in Salem or Portland, OR.

 

The HECC strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed.  We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background.  We would encourage you to apply, even if you don’t meet every one of our qualifications listed.  If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.

 

About the Agency

HECC AGENCY VISION – The Higher Education Coordinating Commission (HECC) envisions a future in which all Oregonians—and especially those whom our systems have underserved and marginalized—benefit from the transformational power of high-quality postsecondary education and training.

 

The HECC’s eight (8) offices include: Executive Director, Operations (Ops), Research and Data (R&D), Student Access and Completion (OSAC), Academic Policy and Authorization (APA), Postsecondary Finance and Capital (PFC), Community Colleges and Workforce Development (CCWD), and Workforce Investments (OWI).  This position is located within the following office:

 

The Office of the Executive Director consists of the Executive Director, Deputy Executive Director, Communications, Legislative Affairs, and Human Resources.  The office provides leadership, direction and guidance to all staff with the development of policies and strategies to meet the agency’s mission; provides leadership in planning for the agency and commission needs; provides strategic oversight, development, and implementation of legislation; manages internal and external communications; manages public Commission meeting administration; provides leadership in equity, diversity and inclusion; and provides strategic human resource management.

 

Here’s what you will do…

The primary purpose of the position is to lead the agency’s internal auditing activities, convene and staff an auditing committee, establish a charter, perform an agency-wide risk assessment, develop an annual audit plan, conduct risk-based audits, play a pivotal role in sub-recipient monitoring activities, and provide recommendations for improving operations and results throughout the department.  The position may be responsible for financial, performance, operational, and information technology audits and would abide by all professional auditing standards.  The position would also serve as the department’s liaison with the Oregon Secretary of State, federal, and other auditors and track progress on meeting all commitments made in management responses to audits.

 

Duties

Planning and Administration of Audits

  • Develops internal audit policies and procedures that comply with professional auditing standards detailed by the Institute of Internal Auditors (IIA).
  • Develops risk assessment and an annual audit plan to address high-risk areas. The audit plan is reviewed and approved by the agency’s Audit Committee.
  • Keeps Executive Director and other agency directors apprised of high-risk engagement issues as they arise and reports and reviews major audit issues as necessary to resolve situations.
  • Researches subjects by collecting and analyzing both quantitative and qualitative data and extracting data that is relevant to the audit.
  • Schedules and facilitates Internal Audit Committee meetings.
  • Develops and executes a monitoring program to ensure corrective actions and improvements are implemented in response to audit recommendations.
  • Produces the agency annual internal audit report required in ORS 184.360.
  • Tracks and implements changes in professional standards, pronouncements, and audit requirements.
  • Conducting Internal Audits
  • Organizes, leads, and executes comprehensive agency-wide internal audits; including planning, executing, and reporting.
  • Develops objectives, scope, timeline, and deliverables for each comprehensive audit.
  • Develops and evaluates each audit by gaining an understanding of the potential audit issues (this is accomplished by reviewing documentation or interviewing appropriate staff).
  • Reviews compliance with federal and state laws, rules, and regulations.
  • Documents findings and prepares audit reports; effectively recommends corrective actions.
  • Makes recommendations to improve agency financial, information security, and programmatic processes, procedures, and operations.
  • Presents oral and written reports to management and Audit Committee during and at the conclusion of each audit.
  • Provides the Audit Committee with an annual report of audits completed and corrective action taken.

External Audits

  • Serves as the point of contact with external auditors, such as the Secretary of State’s Audits Division and federal government agencies.
  • Assists with external audits, by helping to resolve problems and directly assisting with the audits.  Duties may also include identifying contacts, coordinating meeting schedules, and facilitating entrance and exit conferences and other meetings.
  • Coordinates responses to external audit findings.
  • Follows up on prior external audit findings to ensure they have been properly implemented.
  • Performs and/or leads sub-recipient grant monitoring and review.  Follows up with program and contract and grants staff to recommend improvements to processes.

Other Responsibilities

  • Conducts process and policy reviews and other special projects for the Director upon request.
  • Assists staff in Postsecondary Finance and Capital office to review and evaluate community college and university financial data and systems.
  • Attends state Chief Audit Executive Meetings.
  • Regularly reports to and participates on projects with the Executive Team.

 

Working Conditions

Typical office environment with open cubicle space.  Work is conducted in an open office environment with constant interruptions. Simultaneously working on multiple tasks on a continual basis. Daily team interactions. Requires extensive computer use.  May require work in excess of normal scheduled hours to meet high-volume and/or time-sensitive workload and agency priorities.  Requires remaining stationary for extended periods as well as movement to: access file/storage cabinets; use and adjust office equipment; attend meetings.  Requires physical activity normally associated with filing and sitting for extended periods, occasional bending, stooping, and walking several blocks to meetings in nearby buildings.  Required to travel in state and out of state for training and meetings.  Additionally, this position is required to either possess and maintain a valid driver’s license by the state of residence or provide an acceptable mode of alternative transportation, in order to travel to required meetings.

 

Benefits

  • Competitive medical, vision and dental benefits package for the employee and qualified family members.
  • Paid days off –
    • 10 paid holidays per year.
    • 3 additional paid “Personal Business Days” per year.
    • 8 hours of sick leave accumulated every month.
    • Progressive vacation leave accrual, starting at 10 hours  per month, with increases every 5 years.
  • Opportunity to participate in a deferred compensation savings program.
  • A fabulous retirement program which includes employer paid defined benefit and defined contribution programs.
  • Live, work and play in Salem, Oregon!

 

Minimum Qualifications (Required Skills)

A Bachelor’s degree in a business related field such as business or public administration, finance, economics, computer science, accounting, or any field related to internal auditing.  The employee in this position must possess an understanding of principles and practices of management, generally accepted accounting principles, statistical analysis, audit standards, audit techniques, and risk analysis.

And,

Three years of auditing experience. A graduate-level degree in a business related field such as business or public administration, finance, economics, computer science, accounting, or any field related to internal auditing may substitute for one year of the required experience.

 

Desired Attributes/Skills

If you have these qualities, let us know! It’s how we will choose whom to move forward!

  • Preference for Certified Public Accountant (CPA), or Certified Internal Auditor (CIA).
  • A working knowledge of the principles of accounting and auditing, and a working knowledge of the laws and regulations relating to accounting and auditing procedures.
  • Knowledge of State of Oregon budget and other operational processes.
  • Employee must either possess or be able to rapidly gain understanding of the standards of the Institute of Internal Auditors (IIA) and be able to comply with IIA standards.
  • Maintains a high degree of ethical behavior.
  • Build cooperative working relationships with and between Department management and staff.
  • Good oral and written communication skills.
  • Exercise seasoned management and political acumen.
  • Tact and diplomacy in dealing with complex, sensitive and confidential issues.

 

To learn more about the position and/or to apply, please visit:

Current State of Oregon Employees: https://wd5.myworkday.com/oregon/d/inst/15$392530/9925$17325.htmld

External Applicants:  https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem–Public-Service-Building—HECC/Diversity–Equity–and-Inclusion-Officer_REQ-19532

 

The HECC is an Equal Opportunity Affirmative Action (EEO/AA) Employer Committed to Workforce Diversity Employment Opportunity Commission under Title I of the Americans with Disabilities Act (ADA). HECC does not discriminate on the basis of disability in admission or access to our programs, services, activities, hiring, and employment practices.

To apply for this job email your details to christina.steele@state.or.us






☆ Dont forget to tell your interviewer that you heard about this opportunity from the Urban League of Portland ☆