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Western Oregon University

Department:                       Disability Services
Recruitment #:                   S1936
Application Deadline:       Review begins immediately. Position open until filled.
Monthly Salary Range:     $2825 – $4259

This is a regular, 12-month, full-time position and is represented by the Service Employees International Union/Oregon Public Employees Union (SEIU).

Western Oregon University’s offers an excellent benefits package for eligible employees which includes 95% premium paid healthcare, a generous retirement and vacation package, and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities.

Department / Job Summary:
This position is in the Disability Services office at Western Oregon University in Monmouth. The Office of Disability Services is responsible to ensure access and accommodations for all students with disabilities through the provision of support services and auxiliary aids. ODS provides support services and information to help students create a successful experience at Western.

The Administrative Program Specialist serves as the front-line reception for the department and will provide excellent service to customers of the office and the university through in-person, written, or oral communication. The Specialist will perform administrative research, analysis, and evaluation supporting the department’s services and operations. This position will assist the Disability Services Director with monitoring, auditing, and/or directing programs and operations and will provide confidential administrative support. The Specialist will maintain confidential materials, including documentation of disabilities for Western Oregon University students. This position will coordinate and manage notetaking and captioning services used for academic access and will require the ability to interpret laws, rules, policy and regulations. The Specialist also serves as backup student supervisor assisting with interviews, training, delegation, scheduling, review, and timekeeping.

We are not considering candidates who require Visa sponsorship support. Additionally, the university typically only considers visa support for employees placed in specialized positions that are continuing regular university appointments.

Special Working Conditions:
The demands of this office can change rapidly due to the individual needs of the student population it serves, which is primarily students who have a disability (visual and/or deaf or hard of hearing, physical, learning, psychological, etc.).  It is critical that the successful candidate be flexible and able to adapt to the individual needs of the students in a sensitive and caring manner.

Minimum Qualifications:
·        Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation.  Administrative support includes those duties beyond clerical/secretarial such as:  interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience.

·        Previous experience dealing with confidential information

·        Ability to successfully communicate verbally, in writing, via e-mail, and/or on the telephone and demonstrate a high level of supportive and encouraging customer service

·        Ability to organize and prioritize work effectively with the ability to multi-task.


Preferred Qualifications:
·        Ability and willingness to learn to communicate in sign language
**A criminal background check will be required as a condition of employment

Application Instructions:
You may submit all materials online at

Required application materials (PDF preferred):

1.      WOU Employment Application

2.      Letter of application that addresses each qualification of the position. Please include how your experience, education, and/or training might help us build a more inclusive, collaborative, and diverse community

3.      Resume

4.      Contact information for three references

As an alternative, you may also submit application materials to:

S1936, APS, Human Resources, Western Oregon University, 345 Monmouth Ave N, Monmouth, OR 97361; OR E-mail to ude.uownull@tnemyolpme; OR fax to: 503-838-8144

Western Oregon University (WOU) is a mid-sized public comprehensive university located in the heart of Oregon’s lush Willamette Valley.  The university serves a large number of first-generation college students. WOU has received national recognition for its commitment and success in serving students.   The campus is about 20 minutes from Salem, the state’s capital, about 75 minutes from Portland, the state’s cultural hub, and a short drive from the Oregon coast, mountains, and other scenic areas. The university is located in an increasingly diverse, bilingual, and rural area in the Willamette Valley.  Our student body of about 4800 undergraduate and 600 graduate students enjoys a vibrant and close-knit intellectual community.

Western Oregon University is an AA/EOE/Veteran/Disability employer and is committed to fostering diversity in its student body, faculty, and staff.

To apply for this job please visit the following URL: →

☆ Dont forget to tell your interviewer that you heard about this opportunity from the Urban League of Portland ☆